Legal Assistant

Legal Assistant - Remote (LATAM) | Full-TimeAbout the OpportunityA growing U.S. based law firm is seeking experienced full-time remote Legal Assistants to provide legal, administrative, and executive support to its international legal team.The firm handles sophisticated legal matters involving entertainment law, contracts, intellectual property, licensing, business transactions, civil and commercial disputes, and complex litigation. The Legal Assistants will work closely with attorneys located across the United States, Mexico, and Colombia, helping the team stay organized, responsive, and prepared for all transactional matters assigned. This position is ideal for a detail-oriented legal professional who understands the importance of confidentiality, deadlines, accurate documentation, and thoughtful client communication. The successful candidates will have previous experience supporting attorneys or legal teams and will be comfortable working independently in a fast-paced remote environment.The immediate hiring preference is to select a Legal Assistant based in Mexico and/or Colombia. However, highly qualified candidates from other Latin American countries are encouraged to apply if they can work consistently during Central Time or Eastern Time business hours.Position OverviewThe Remote Legal Assistant will support attorneys with legal administration, matter coordination, document management, scheduling, and day-to-day operational responsibilities.This role requires someone who can manage multiple priorities, follow established procedures, anticipate attorney needs, and communicate professionally with clients and internal stakeholders. The Legal Assistant must be able to distinguish between routine administrative matters and issues that require immediate attorney attention.Although onboarding will be provided for the firm’s internal procedures and systems, candidates must already possess relevant legal experience and a practical understanding of how attorneys and legal teams operate.This is a legal support position and does not authorize the Legal Assistant to provide legal advice, make legal determinations, or perform activities that require a licensed attorney.Key ResponsibilitiesLegal SupportOpen, organize, maintain, and close electronic legal matters and case filesPrepare initial drafts of routine legal correspondence, transactional documents, notices, summaries, and other materials using approved templates and attorney instructionsProofread legal documents for accuracy, formatting, grammar, names, dates, consistency, and completenessReview and organize contracts, matter materials, exhibits, evidence, and supporting documents for attorney reviewPrepare summaries of meetings, calls, documents, timelines, and matter developmentsAssist with contract administration, document production, transaction support, and pre-litigation preparation (if any) as assignedTrack outstanding documents, signatures, approvals, responses, and next steps, escalating concerns when necessaryCalendar, Deadline, and Administrative SupportManage attorney calendars and coordinate consultations, client calls, internal and external meetings, and other appointmentsMonitor any internal or external deadlines, contractual dates, follow-up commitments, and internal deliverablesIdentify scheduling conflicts and maintain reliable reminder and follow-up systemsManage attorney inboxes by organizing messages, identifying priorities, drafting routine responses, and flagging matters requiring attorney attentionPrepare meeting agendas, organize relevant materials, take notes, and document action itemsCoordinate with attorneys, clients, vendors, consultants, and other stakeholders across multiple countries and time zonesAssist with database updates, reporting, billing support, expense tracking, and general legal administrationClient Support and CommunicationServe as a professional support for attorneys across all client emails.Support in additional communication with clients via chats as instructed by the attorney. Conduct structured client recap conversations, collect necessary information, and enter accurate details pertaining to matter updates into Monday.comSchedule attorney’s meetings and provide confirmations, reminders, and documents to attorney upon preparation for such meetings. Follow up regarding missing information, documents, signatures, payments, or next steps internally or externally (as instructed by attorney)Provide routine status updates within approved guidelines and route legal, urgent, or sensitive questions to the appropriate attorneyMaintain professional, discreet, and culturally aware communication in both English and SpanishDocument and Workflow ManagementMaintain accurate and organized electronic records for clients, matters, contracts, correspondence, and supporting documentation via email and Monday.comUpload, categorize, retrieve, and archive files using Dropbox, Google Drive, and other company approved systemsFollow established file naming, document version control, confidentiality, and data protection procedures.Keep Monday.com and other workflow systems updated with current matter information, tasks, deadlines, notes, and next stepsIdentify incomplete or incorrectly filed records and coordinate the necessary correctionsHelp improve templates, checklists, workflows, and standard operating proceduresRequired Qualifications2+ years of relevant experience as a Legal Assistant, Legal Secretary, Paralegal Assistant, Case Assistant, or in a comparable legal support positionPrevious experience directly supporting attorneys, law firms, corporate legal departments, or legal service providersPractical knowledge of legal terminology, legal documents, client confidentiality, matter management, and law firm proceduresExperience with legal document preparation, proofreading, client intake, case-file organization, calendar management, and deadline trackingAdvanced professional English proficiency, C1 or higher, with excellent written and verbal communication skillsNative or fully fluent English and Spanish proficiencyStrong organizational skills, attention to detail, and ability to manage multiple matters and competing prioritiesAbility to follow detailed instructions, templates, workflows, and confidentiality proceduresProven ability to work independently, remain accountable, and communicate proactively in a remote environmentProficiency with Google Workspace and experience using Dropbox or a comparable document management platformExperience with Monday.com, a legal CRM such as Clio Manage, case management software, or another workflow management systemAvailability to work full-time during established U.S. business hours with Central Standard Time or Eastern Time overlapReliable computer equipment, stable high-speed internet, and a quiet professional workspaceAbility to provide strong professional references and successfully complete identity, employment, criminal, police, and background verification processesPreferred QualificationsExperience in entertainment law, intellectual property, contracts, licensing, corporate law, commercial disputes, civil litigation, or complex litigationLegal studies, paralegal training, law degree, legal assistant certification, or related academic preparationExperience supporting U.S. based attorneys or international legal teamsFamiliarity with contract review support, discovery, document production, or litigation preparationExperience with CRM administration, lead management, client onboarding, and consultation schedulingKnowledge of U.S. legal terminology and law firm proceduresExperience working with confidential client information, privileged communications, intellectual property, or commercially sensitive documentsFamiliarity with electronic signatures, PDF editing, document comparison, transcription, and legal document formatting toolsWhy Join This RoleWork from home in a 100% remote position available to qualified professionals across Latin AmericaCollaborate with an international legal team supporting attorneys across the United States, Mexico, and ColombiaGain valuable exposure to entertainment law, intellectual property, contracts, licensing, business transactions, and complex litigationDevelop your experience supporting sophisticated legal matters and cross-border legal operationsPursue a long-term professional opportunity with the potential to expand your responsibilities as you grow within the roleJoin a collaborative environment that values accuracy, confidentiality, professionalism, accountability, and continuous improvementAccess a private healthcare contribution program by WeRemoto only. Receive paid time off and applicable holiday benefits per company policyBenefit from ongoing professional development and structured support while learning the legal team’s systems and workflowsHow to ApplyTo be considered for this Remote Legal Assistant position, complete the full application form and provide detailed information about your legal experience, English proficiency, technical skills, location, and availability to work during U.S. business hours.Please highlight any experience supporting attorneys or legal teams, particularly in client intake, contract administration, legal document preparation, case management, legal research, litigation support, calendar management, or deadline tracking.After reviewing your application, the WeRemoto recruitment team will contact qualified candidates to initiate the recruitment process and explain the next steps, which may include an initial screening, interviews, skills assessments, reference verification, and background checks.Ready to advance your legal support career? Complete the application form today and take the first step toward joining a dynamic international legal team.